Try F11 to switch from full screen mode to normal mode and back again. In full screen mode there's a very small toolbar on top, with only buttons, and without the normal menu bar (File, Edit, View).
The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the tab on the ribbon that is currently displayed. You can move the Quick Access Toolbar from one of the two possible locations, and you can add buttons that represent commands to the Quick Access Toolbar.
Notes:
What do you want to do?Add a command to the Quick Access Toolbar
Add a command to the Quick Access Toolbar that isn’t on the ribbon
Tip: If you can't find the command you want on the Commands Not in the Ribbon list, try setting Choose commands from to All commands.
Remove a command from the Quick Access Toolbar
Change the order of the commands on the Quick Access Toolbar
Group the commands by adding a separator between the commandsYou can group the commands by using the separator to make the Quick Access Toolbar appear to have sections.
Move the Quick Access ToolbarThe Quick Access Toolbar can be located in one of two places:
If you don't want the Quick Access Toolbar to be displayed in its current location, you can move it to the other location. If you find that the default location next to the program icon is too far from your work area to be convenient, you might want to move it closer to your work area. The location below the ribbon encroaches on the work area. Therefore, if you want to maximize the work area, you might want to keep the Quick Access Toolbar in its default location.
Customize the Quick Access Toolbar by using the Options commandYou can add, remove, and change the order of the commands on the Quick Access Toolbar by using the Options command.
Reset the Quick Access Toolbar to the default settings
Export a customized Quick Access ToolbarYou can export your ribbon and Quick Access Toolbar customizations into a file that can be imported and used by a coworker or on another computer.
For more information about how to customize the ribbon, see Customize the ribbon in Office. Import a customized Quick Access ToolbarYou can import customization files to replace the current layout of the ribbon and Quick Access Toolbar. By being able to import the customization, you can keep Microsoft Office programs looking the same as your coworkers or from computer to computer.
Important: When you import a ribbon customization file, you lose all prior ribbon and Quick Access Toolbar customizations. If you think that you might want to revert to the customization you currently have, you should export them before importing any new customizations.
For more information about how to customize the ribbon, see Customize the ribbon in Office. Why am I seeing a green ball?You see a green ball if you added a custom group or command to the Quick Access Toolbar after you customized the ribbon, but didn't assign an icon to represent that custom group or command. The icon is used if you do the following:
Add an icon to represent the custom group or command
Diff tool for mac. For more information about how to customize the ribbon, see Customize the ribbon in Office.
Ever had the feeling that the option you need the most is just too far down all sorts of menus? Well then customizing the Toolbar is probably the solution for you. This guide will explain how you can do this by means of some examples that go more advanced. Although this is mainly targeted on Outlook note that this guide applies to practically all Office programs.
Putting your Toolbar in edit-mode
Before you can customize the Toolbar you’ll need to put your Toolbar in edit-mode. To do this press;
View-> Toolbars-> Customize… The buttons won’t have functionality in edit-mode. If you want to test your modifications you must leave edit-mode by pressing Close. This window indicates that you are in edit-mode. When you close this window the buttons will regain their functionality Adding and removing Buttons
Adding and removing buttons to existing Toolbars is the basic functionality. In this example we will remove the Find button from the Toolbar and replace it with the Advanced Find… button
Remove the Find button:
Add the Advanced Find button:
You can add any button you want to the Toolbar. Of course you can also add the Find button back in to the Toolbar.
Adding a separator
Separators are the lines you see in between some button. Their function is to create groups of buttons that hold the same basic functionality. For instance the Reply, Reply All and Forward button are placed between separators. This is because the buttons basically to the same. The Print, Move to Folder and Delete buttons are also grouped since all these buttons will perform an action on the selected messages.
To add a separator:
Rearranging the Menu
Always wanted that option higher into the menu structure? In this example we place the Options… button under Tools higher into the menu structure;
You can also place the Options item in another menu like under Edit. You can achieve this by dragging the Options… item to the Edit menu and release it there.
Modifying buttons
You can modify how the buttons will show up in the Toolbar. In this example we will change the icon, make a text button and change the ALT+KEY shortcut combination for the button.
Changing the icon:
Make a text button:
Change the ALT+KEY combination
An ALT+Key combination is a keyboard shortcut for a specific command like ALT+N will open the New menu and ALT+R will initiate a reply on the selected message. All the letters that can be combined with the ALT key are underlined. Since now both the Send/Receive button and the Create Rule button have ALT+C as the keyboard shortcut they don’t function anymore without pressing ENTER after you make the selection. Changing the ALT+KEY combination to one that hasn’t been used yet will trigger keyboard shortcuts again.
Creating a Quick Bar
All we’ve done now is editing the existing Toolbars. In this example we will create a “Quick Bar”.
Creating a Menu
You can also create your own menu with all your favourite commands.
Link to External Programs, files or web pages
Besides creating buttons to quickly access options from within Outlook you can create buttons which link to different programs or open a specific file or webpage.
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You can also create a link to a contact to create a button that will create a new message addressed to that contact straight away. To do this press “E-mail Address” in the “Link to” column and type the e-mail address at the top. It will automatically put “mailto:” in front of it.
Tip: create a menu named Contacts and add links in it to several contacts you mail a lot. Note that you can also type a default subject Resetting the Toolbar
After editing the Toolbar you might not like your customizations and want to reset a default Toolbar back to the way it was.
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Force a reset
You can also force a reset by renaming outcmd.dat to outcmd.old. This is quite drastic so you might only want to do this when the Toolbars don’t react the way they should and a normal reset as described above doesn’t work. When you rename the file all customizations will be gone so also all the Toolbars, buttons, hyperlinks, ALT+KEY combinations and menus you created yourself. By default the file is located in; C:Documents and Settings%username%Application DataMicrosoftOutlook
Tip OneNote: Sidenote in the Toolbar
OneNote is a program to capture, organize, and reuse notes. Although it’s mainly designed for Tablet PC’s it also holds great functionality you can use on a desktop computer. When you have OneNote you might want to have your New Note shortcut we created on the Quick Bar link to a new Side Note.
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